Privacy policy

Who we are

PING Junior Golf Tour is the trading name of Northern Junior Golf Tour Ltd, registered in England and Wales, company number 12393070. Our registered office is 31 Oakfields, Hunwick, Crook, County Durham, DL15 0GA. We are the data controller for the personal information described in this policy, which means we are responsible for how it is stored and used. In this policy, “we”, “us” and “our” mean Northern Junior Golf Tour Ltd.

We may update this policy from time to time by changing this page. Please check back now and again to make sure you are happy with any changes.

What we collect

Depending on how you use the tour, we may collect:

• First name and surname
• Date of birth
• Contact details, including email address, telephone number and postal address
• Golf details, such as home club, WHS Handicap Index and membership number
• Demographic information such as postcode, preferences and interests
• Order and delivery details if you buy from our shop. We do not store card details – payments are handled by our payment provider
• Anything else you give us in surveys, competitions or correspondence

If any of your details change – a new email address, phone number, home address or name – please let us know so we can keep our records accurate. We may contact you from time to time to check that what we hold is up to date.

Children’s information

• Player names, divisions, scores and Order of Merit standings are published on this website and on Golf Genius as part of the competition. That is what a scoreboard is, and it is inherent in entering.
• Photographs and video are taken at events for our website, social channels and partners. If you would rather your child was not photographed, tell the Tournament Director at registration.
• We do not send marketing to children. Newsletters go to the parent or guardian’s email address, and only if they have opted in.

How we use it

We use your information to run the tour and to give you a better service. In particular:

• To take event entries and membership, produce tee times, run live scoring, publish results and the Order of Merit, and award prizes and Grand Final places
• To contact you about events you have entered – tee times, results, weather decisions and changes on the day
• To process and deliver shop orders and handle returns
• To keep players safe, in line with our safeguarding policy
• For internal record keeping, and to improve our events, products and services
• If you have opted in to our newsletter, to send you news about events, membership, offers and other things we think you will find interesting. You can unsubscribe at any time using the link in any email, or by emailing us

We rely on the following lawful bases under UK data protection law: performing our contract with you when you enter an event, join as a member or buy from the shop; our legitimate interests in running and promoting the tour; our legal obligations, including safeguarding; and your consent for marketing.

Who we share it with

We do not sell your information, and we do not pass it to third parties for their own marketing. We do share it with the services we use to run the tour:

• Golf Genius, which runs our entries, tee times, live scoring, results and Order of Merit. When you create a player profile you are also covered by Golf Genius’s own privacy policy
• Our payment provider, for shop purchases
• Our email provider, for newsletters and event emails
• Host golf clubs, who receive the tee sheet for the day
• The police, local authorities or a national governing body where we are required to, or where a safeguarding concern makes it necessary

How long we keep it

We keep your information for as long as we need it for the purposes above. Player profiles and results are kept while the player is eligible to compete and for our records of past seasons. Shop order records are kept for as long as accounting rules require. Newsletter details are kept until you unsubscribe. If you would like your information removed sooner, ask us – see your rights below.

Keeping it secure

We are committed to keeping your information secure. To prevent unauthorised access or disclosure we have suitable physical, electronic and managerial procedures in place to safeguard the information we collect online.

Cookies

A cookie is a small file placed on your device by a website. This site uses cookies that are needed for it to work – for the shop basket, for example – and analytics cookies that tell us which pages are being used, so we can see what is useful and improve the site. Analytics data is only used for statistical purposes.

A cookie does not give us access to your computer or to any information about you beyond what you choose to share. Most browsers accept cookies automatically, but you can change your browser settings to decline them. Doing so may stop some parts of the website working properly.

Links to other websites

Our website links to other sites, including Golf Genius, our partners and social networks. Once you leave our site we have no control over those websites, so we cannot be responsible for the protection and privacy of any information you give while you are there. Please read the privacy policy of any site you visit.

Your rights

Under the UK General Data Protection Regulation and the Data Protection Act 2018 you have the right to:

• Ask for a copy of the personal information we hold about you or your child. There is no fee
• Have inaccurate or incomplete information corrected
• Ask us to delete your information, where we no longer need it
• Object to, or ask us to restrict, how we use your information
• Withdraw consent to marketing at any time

To exercise any of these, email info@pingjuniorgolftour.co.uk or write to us at the address below. We will respond within one month.

Contact and complaints

If you are unhappy with how we have handled your information, please tell us first so we can put it right. You also have the right to complain to the Information Commissioner’s Office at ico.org.uk or on 0303 123 1113.

See also our terms and conditions and safeguarding policy.